Agency Summer Camp Management Software
Treat your parents to a superior online portal
Perfect for YMCA, Scout, and agency camps, CampBrain’s agency summer camp management software online portal is a clean, beautiful and easy-to-use hub for your parents. Only sessions and options relevant for the camper’s age, gender and/or grade will appear and only the appropriate forms are triggered for selected sessions and options. Parents can register all kids in a single step. Your parents will love it!
Use a registration structure built just for you
We built an agency camp database software to expand with you. Multiple locations, overnight camps, day camps, individual retreats, after-school programs – one system for it all. Lots of sessions and options, with a need to make it logical and simple – we get it. Different access privileges by location for staff – no problem. You won’t find a more powerful and flexible registration structure!
Create unique forms for your different programs
With a variety of programs, you will want flexibility in creating unique forms for each. Build your own forms with as many fields as you like, using triggers to open more questions as needed. No limits here – you customize as many as you like.
Use an agency summer camp management software system with some financial muscle
Tiered pricing?
We have been offering it for over 10 years.
Discounts and scholarships?
We have you covered.
Robust use of GL codes & easy reconciliation?
Absolutely.
We understand your financial needs and your accounting office’s needs.
Intuitive & Integrated Fundraising
We created an integrated fundraising module
that does these 4 things extremely well:
Create unlimited lists for efficient donor solicitation.
Quickly post online giving pages on your website
for many different events and campaigns.
Send receipts and acknowledgements professionally and quickly.
Visualize your entire relationship with your constituents because everything is integrated in one system. Eliminate multiple mailing list spreadsheets and multiple software systems.
Hire the best staff, efficiently
Create as many applications for different positions as you like. Our system manages the applicants through the hiring process, from stage to stage. Once hired, assign your staff to positions and cabins and manage all financial aspects.
Managing your store has never been so easy
We created a simple, yet elegant integration with Square that makes your life easy. Whether its collecting deposits, tracking camper spending accounts, inventory management, cash, or credit sales - we have you covered. Your store manager will love the ease of use, and your parents will love your Camp Store.
Make your camp medical staff very happy
You create your own health form from pre-defined sections and questions. We have a highly structured way of collecting medical info from parents (e.g. medications, allergies, conditions). Your medical staff will love the completeness, ease of use and reporting abilities!
Know your past, build your future
People are people in our agency camp database software. They can be campers, staff, parents, alumni… and their history stays right with them. Selecting a specific group of people based on any criteria, current or past, is simple, allowing you to communicate in a smart, efficient manner.
Easily communicate with your parents
Use our simple, powerful email tool to communicate with just the right group of people, including just the right information. Our WYSIWYG HTML editor ensures your messages look beautiful.
Turn your data into valuable information
We provide the most flexible and customizable reporting system around. We have fantastic standard reports built from a history of working with
From cabin lists including staff to transportation rosters to financial summaries to parent statements, we have you fully covered. The best part though is the ability to customize any report or build one from scratch.
Manage your school groups and other group bookings as well
We know that you are more than just a camp, using your beautiful facility throughout the year. We have a robust conference center module to manage all your group bookings (e.g. schools, companies, weddings). To learn more about these features, click here.
Count on us to take care of you
We care for you each step of the way. Your dedicated implementation specialist ensures you are set up and trained. Talk live to our agency summer camp management software’s support experts (yes, real people!), available 12 hrs/day, and use our emergency service in off-hours.
Work with someone that knows YMCA/Girl Scouts/Agency Camps
YMCA’s, Girl Scouts and other agency-based camps are diverse organizations with broad camp software needs-day camp, overnight camp, family camp, year-round events, outdoor centers with heavy group bookings. We built strong registration engines and agency summer camp management software that could handle everything under the sun (e.g. tiered pricing, discounts, multiple options) and a very strong conference center module to administer all your group books. To this day, agency camps account for a very strong percentage of our camps due to our focus on those features.
- Camp Crosley YMCA | North Webster, IN
- South Shore YMCA - Camp Burgess and Hayward | Sandwich, MA
- Camp Wabanaki YMCA | Fergus, St. Clements & Huntsville, ON
- Girl Guides of Canada – Ontario Council | Toronto, ON
- Hurricane Island Foundation | Rockland, ME
Our pricing is simple + straightforward
- We charge an annual subscription fee for the season/year. This can be paid in one payment or monthly payments.
- We charge an implementation fee in the first season only.
- Your cost is based on the modules required and the size and complexity of your operation. Call us for a proposal.
- We do not charge per camper fees or per user fees.