Overnight Camp Software

Overnight Camp Software

Treat your parents to a superior online portal

The overnight camp software online portal is a clean, beautiful and easy-to-use hub for your parents. Only sessions and options relevant for the camper’s age, gender and/or grade will appear and only the appropriate forms are triggered for selected sessions and options. Parents can register all kids in a single step. Your parents will love it!

Treat your parents to a superior online portal

Collect what you need when you need It

You choose what forms parents complete and when. You choose what information to collect, without any limits on the number of fields or forms. You decide what may be uploaded by parents (e.g. pictures, immunizations). You’re in charge.

Collect what you need when you need It

Make your medical staff very happy

You create your own health form from pre-defined sections and questions. Our sleepaway camp software has a highly structured way of collecting medical info from parents (e.g. medications, allergies, conditions). Your medical staff will love the completeness, ease of use and reporting abilities!

Overnight

Make your cabins and teams perfect

Affectionately called the “cabinizer”, this drag-and-drop tool is used primarily to assign campers and staff quickly to cabins. But, you can use it for any type of grouping you like (e.g. teams).

Make your cabins and teams perfect

Hire the best staff, efficiently

Create as many applications for different positions as you like. Our overnight camp management system manages the applicants through the hiring process, from stage to stage. Once hired, assign your staff to positions and cabins and manage all financial aspects.

Overnight

Know your past, build your future (alumni)

People are people in our sleepaway camp software system. They can be campers, staff, parents, alumni… and their history stays right with them. Selecting a specific group of people based on any criteria, current or past, is simple, allowing you to communicate in a smart, efficient manner.

Know your past, build your future (alumni)

Easily communicate with your parents

Use our simple, powerful email tool to communicate with just the right group of people, including just the right information. Our WYSIWYG HTML editor ensures your messages look beautiful.

Easily communicate with your parents

Turn your data into valuable information

We provide the most flexible and customizable reporting system around. We have fantastic standard reports built from a history of working with

1000+camps over20+years.

From cabin lists including staff to transportation rosters to financial summaries to parent statements, our overnight camp software system has you fully covered. The best part though is the ability to customize any report or build one from scratch.

Overnight

Intuitive & Integrated Fundraising

We created an integrated fundraising module that does these 4 things extremely well:

Create unlimited lists for efficient donor solicitation.

Quickly post online giving pages on your website for many different events and campaigns.

Send receipts and acknowledgements professionally and quickly.

Visualize your entire relationship with your constituents because everything is integrated in one system. Eliminate multiple mailing list spreadsheets and multiple software systems.

Click here to learn more.

Count on us to take care of you

We care for you each step of the way. Your dedicated implementation specialist ensures you are set up and trained. Talk live to our support experts (yes, real people!), available 12 hrs/day, and use our emergency service in off-hours.

Work with someone that knows private overnight camps

When we developed the first version of CampBrain’s overnight camp management solutions in 1994, 7 of the original 10 camps were well-established private overnight camps and they guided feature growth every step of the way. Of course, we have continued to grow the depth of this feature set, working with more and more camps just like yours.

  • Catalina Island Camps | Pasadena, CA
  • Cheley Colorado Camps | Denver, CO
  • Maine Teen Camp | Porter, ME
  • Camp Nominingue | St. Laurent, QC
  • Camp Summit | Squamish, BC
  • Camp Tawingo | Huntsville, ON
Just wanted to let you know how pleased we are with the CampBrain system. In fact, I do not know how it could be any better. It’s so intuitive and simple to use and gives us every piece of information we would ever need for a camper or family. Thanks so much for your support of us, the system and your great work! I just want to thank you all for all of your help over the last few days!!! I have a way of demanding attention from half of the campbrain staff all at the same time… This email is just to say thank you!!! You guys are amazingly competent and professional. I know it is code, and programming, and screens… but do know that kids lives will be positively impacted because of the hard work and creative programming we have done together. Thank you!!! Mark Diamond | Camp Manitou Sol Birenbaum | Camp Walden

Our pricing is simple + straightforward

  • We charge an annual subscription fee for the season/year. This can be paid in one payment or monthly payments.
  • We charge an implementation fee in the first season only.
  • Your cost is based on the modules required and the size and complexity of your operation. Call us for a proposal
  • We do not charge per camper fees or per user fees.