Day Camp Management Software

Day Camp Management Software

Treat your parents to a beautiful, simple and fast registration experience

Our day camp registration software focuses on keeping the registration flow clean, clear and simple. Only camps and sessions relevant for the camper’s age, gender and/or grade will appear and only the appropriate forms are triggered for selected camps and sessions. Parents can register all kids in a single step. Your parents will love it!

Treat your parents to a beautiful, simple and fast registration experience

Build your camps, sessions and options just the way you like

We built a structure to expand with you. Multiple locations, camps, sessions, options – no problem. After care, lunch, transportation, daily registration – no problem. Different access privileges by location for staff – no problem. You won’t find a more powerful and flexible registration structure!

Build your camps, sessions and options just the way you like

Make attendance a breeze

Checking campers in and out? Need to add a note or planned absence? Authorize pickup? Do all that (and fast) with our integrated attendance module, accessible from your phone, tablet or computer.

Make attendance a breeze

Create your own forms

Create your own forms quickly and easily with our day camp management software’s form builder. Trigger the appropriate form for the session or option selected. Keep it quick, simple and streamlined for your parents.

Create your own forms

Coordinate your camper transportation

Responsible for transportation? We offer several different options to match your style (bus stops, door-to-door) and reporting needs.

Coordinate your camper transportation

Hire the best staff, efficiently

Create as many applications for different positions as you like. Our system manages the applicants through the hiring process, from stage to stage. Once hired, assign your staff to positions and cabins and manage all financial aspects.

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Quickly create awesome groups

Use our day camp management software’s drag-and-drop tool to assign campers and staff quickly to groups. Sort by age/grade, monitor requests and drag bunches of campers together into their groups. Use the same tool to create other items like teams.

Quickly create awesome groups

Easily communicate with your parents

Use our simple, powerful email tool to communicate with just the right group of people, including just the right information. Our WYSIWYG HTML editor ensures your messages look beautiful.

Easily communicate with your parents

Generate your weekly reports, fast

We provide the most flexible and customizable reporting system around. We have fantastic standard reports built from a history of working with

1000+camps over20+years.

From group lists including staff to transportation rosters to financial summaries to parent statements, we have you fully covered. The best part though is the ability to customize any report or build one from scratch.

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Intuitive & Integrated Fundraising

We created an integrated fundraising module that does these 4 things extremely well:

Create unlimited lists for efficient donor solicitation.

Quickly post online giving pages on your website for many different events and campaigns.

Send receipts and acknowledgements professionally and quickly.

Visualize your entire relationship with your constituents because everything is integrated in one system. Eliminate multiple mailing list spreadsheets and multiple software systems.

Click here to learn more.

Managing your store has never been so easy

We created a simple, yet elegant integration with Square that makes your life easy. Whether its collecting deposits, tracking camper spending accounts, inventory management, cash, or credit sales - we have you covered. Your store manager will love the ease of use, and your parents will love your Camp Store.

To find out more, click here.

Managing your store has never been so easy

Count on us to take care of you

We care for you each step of the way. Your dedicated implementation specialist ensures you are set up and trained. Talk live to our support experts (yes, real people!), available 12 hrs/day, and use our emergency service in off-hours.

Work with someone that knows day camps

When we developed the first version of CampBrain in 1994, 2 of our camps were large, sophisticated day camps. We learned the intricacies of bussing, building a staff team measured in the hundreds and having a registration engine capable of handling anything it came across. That tradition has continued over the last 25+ years and various versions of CampBrain’s day camp registration software. We understand day camps.

  • KE Camps | Princeton, NJ
  • Camp Centennial | Moncton, NB
  • Camp Robin Hood | Toronto, ON
  • Outpost Summer Camps | San Diego, CA
  • Crestwood Valley Day Camp | Toronto, ON
  • Tumbleweed Day Camp | Los Angeles, CA
I must say, working with CampBrain is a great experience. Every single person I’ve talked to has been so helpful and enthusiastic. The product is great too. I can’t say enough good things! CampBrain is the finest tool we could find to completely manage our camp operations. Not only is it easy to understand and use, it allows us to manipulate all the data we gather from camp and staff in the most effective and efficient manner. In addition, CampBrain has allowed us to use that same data to study market conditions and registration trends, and thus to direct our advertising strategies. It is obvious that the programmers of this dynamic program have worked with many different camps to provide us with a complete system that has the ability to be expanded to meet our specific needs John Savage | Camp Centennial Larry Bell | Camp Robin Hood

Our day camp management software pricing is simple + straightforward

  • We charge an annual subscription fee for the season/year. This can be paid in one payment or monthly payments.
  • We charge an implementation fee in the first season only.
  • Your cost is based on the modules required and the size and complexity of your operation. Call us for a proposal.
  • We do not charge per camper fees or per user fees.