User Conference

Brought to you by CampBrain

Oct 27+28 2016 // Toronto

** Please note - Registration is now at Full Capacity and is closed**  If you would like to be added to our waitlist please email and we will do our best to accommodate you in the event of any cancellations. Thank you.



  • You are working with CampBrain’s Web version or you are thinking about converting to it.
  • It is probably the single piece of software you use most in your day! One little nugget of new knowledge can have a big impact on your daily routine.
  • You don’t usually get a lot of opportunity to network, bounce ideas around and learn from your camp peers.
  • You sometimes wonder if you are getting the most from CampBrain – you feel like there are features you are not using.
  • You want to excel in your role, provide exceptional service to your customers and work efficiently within your camp team.
  • You want to get the most out of this critical tool, CampBrain.

If any of this sounds familiar…

This is WHY you should attend BRAINSTORM 2016! It is the one opportunity to learn from other camp peers, chat one-on-one with CampBrain staff and truly increase your knowledge. And have some fun too!

25+ sessions + panels // One-on-one sessions with support staff // Best practices from other CampBrain users // Future feature discussion + direction // Meet the CampBrain team // Be the best Camp Administrator

"It was fantastic. It was an opportunity to network with like-minded people and to share and learn together. Looking forward to next year already!"

- Blaine Seamone, TMS Discovery Day Camp


We will spend 2 days at the beautiful Cathedral Centre, located on the east side of Toronto’s downtown. Close to great restaurants and sites, you are very conveniently located.


Pre Event // Wednesday, October 26, 2016

6:00-7:30 Drinks and Appetizers at the CampBrain Office

Getting into Toronto on Wednesday? Happen to live here?
Join us for appetizers and drinks from 6:00pm to 7:30pm at our offices on Wednesday (Oct 26). Very informal and light, this is just a chance to see where we work, chat with Brainers and start the conference off right.

Day 1 // Thursday, October 27, 2016

8:15-9:00 Registration & Breakfast
9:00-9:15 Opening Remarks
9:15-9:45 Welcome Address
10:00-11:00 Session One
11:15–12:15 Session Two
12:30-1:15 Lunch
1:15-2:15 Session Three
2:30-3:30 Session Four
3:30-4:00 Afternoon Break
4:00-5:00 Session Five
6:30 Dinner

Join us for dinner and drinks at the Amsterdam BrewHouse on Thursday night (Oct 27). Opened in 2013, the brewpub is located right in the heart of Toronto’s waterfront. While it opened relatively recently, it is actually in an iconic waterfront landmark, an old Pier 4 boathouse. The views are spectacular and the venue is known for its excellent craft beers and tasty food! It is also a great spot for an evening stroll along the waterfront. Buses will transport everyone from the conference venue and back to hotels – it is only a 10 minute ride.

Day 2 // Friday, October 28, 2016

9:00-9:15 Opening Remarks
9:30-10:30 Session Six
10:30-11:00 Morning Break
11:00-12:00 Session Seven
12:00-1:30 Lunch
1:30-2:30 Session Eight
2:45-3:00 Closing Remarks
3:00-5:00 One-on-One sessions (for those that wish to remain)

"I had a blast! I thought it was so well organized and professionally done. I was able to take away so much new information and have already started applying it to our application process. It was eye opening to meet admins from across North America and see the unique ways they utilize the software. You did a wonderful job of balancing professional development and fun. Thank you!!"

- Sarah Facey, Camp Awakening


The conference is focused on the Web version of CampBrain, with many sessions specifically tailored to either beginner or advanced levels. We will have 25+ sessions over the two days, delivered in a variety of formats (lecture, panel, roundtable). Please bring your laptop or tablet as many of the sessions will encourage hands-on work! Don't forget that you will also be able to book one-on-one sessions with our support staff should you wish to review your specific setup and questions.

Here are some of the areas of focus:

  • Building forms and using configurable fields effectively
  • A review of everything you need to consider as you prepare to go 'live' with your registration
  • Financial filters, reports and reconciliation
  • Configuration of seasons, camps, sessions, options and fees in the Builder
  • Looking at online registration through the parent's eyes
  • Cabinizer
  • Effective filtering, reporting and emailing
  • How to build staff applications and make the best use of all the module's features
  • Building a great medical form and reviewing all the reporting possibilities
  • What's coming next, hosted by our development team
  • Ad Hoc reporting
  • A detailed review of discounts – a complete review of all the possibilities
  • A specific focus on the NEW Conference Center module with several sessions
  • Navigation through the software, with lots of great tips and tricks

"Wonderful conference! Great content, interesting sessions, good variety of topics and information to cover. Presenters did a great job presenting the information so it was easy too understand and were open to all questions. I said it once, but I am happy to say it again...Well Done CampBrain!! Thank you!"

- Angie Matthews, Camp Couchiching


We have not reserved a block of rooms at any particular hotel but we recommend you stay at one of four hotels. All are located within a 15 minute walk (3 are very close) and range in price from $150 to $210 per night (CDN$).

Holiday Inn Express

Toronto Downtown

111 Lombard Street, Toronto

Reservations: 1-877-660-8550

Cosmopolitan Hotel

Toronto Downtown

8 Colborne Street, Toronto

Reservations: 1-888-388-3932

Hilton Toronto

Toronto Downtown

145 Richmond Street West, Toronto

Reservations: +1-416-869-3456

Novotel Toronto Centre

Toronto Downtown

45 The Esplanade, Toronto

Reservations: +1-416-367-8900

Food + Travel


Here’s a quick look at what we are providing as part of the conference (no additional charge):

6:00-7:30pm Drinks and Appetizers at the CampBrain office

8:15am Breakfast
12:30pm Lunch
3:30pm Snack
6:30pm Dinner at Amsterdam BrewHouse

10:30am Snack
12:00pm Lunch


Getting to Toronto is easy! It is one of the busiest airports in North America, with just about every airline serving it. Don’t forget your passport if coming from the US!

You will be centrally located so getting around will be easy if you want to site-see. There is no parking at the conference site but the hotels will have parking options available for a fee.

For all your travel essentials, see this document.


Toronto is a truly international, cosmopolitan city! Given its very diverse and large population, the city has fantastic restaurants, top-notch theatre, big-name concerts and lots of professional sports. To see what is happening in the city, check out these sites:, Plan to stay the weekend!

"You should be proud of yourselves - you really did a wonderful job with this conference. You conveyed the fact that you truly care and want to help us to the best of your ability. Kudos to your entire team!"

- Lisa Carley, Camp Christopher

Cost + Registration

Conference Fee - $230

($275 after September 15, 2016)

  • Includes all programming, one-on-one sessions, meals listed above

* USD for US residents and CAD for Cdn residents (HST extra); invoices will be sent through our normal billing system


Curious to see what happened in 2015? Check out a summary here.