YMCA / Girl Scouts / Agency Camps

YMCA / Girl Scouts / Agency Camps

Treat your parents to a superior online portal

The online portal is a clean, beautiful and easy-to-use hub for your parents. Only sessions and options relevant for the camper’s age, gender and/or grade will appear and only the appropriate forms are triggered for selected sessions and options. Parents can register all kids in a single step. Your parents will love it!

Treat your parents to a superior online portal

Use a registration structure built just for you

We built a structure to expand with you. Multiple locations, overnight camps, day camps, individual retreats, after school programs – one system for it all. Lots of sessions and options, with a need to make it logical and simple – we get it. Different access privileges by location for staff – no problem. You won’t find a more powerful and flexible registration structure!

Use a registration structure built just for you

Create unique forms for your different programs

With a variety of programs, you will want flexibility in creating unique forms for each. Build your own forms with as many fields as you like, using triggers to open more questions as needed. No limits here – you customize as many as you like.

Create unique forms for your different programs

Use a system with some financial muscle

Tiered pricing?
We have been offering it for over 10 years.

Discounts and scholarships?
We have you covered.

Robust use of GL codes & easy reconciliation?
Absolutely.

We understand your financial needs and your accounting office’s needs.

YMCA/Agency

Hire the best staff, efficiently

Create as many applications for different positions as you like. Our system manages the applicants through the hiring process, from stage to stage. Once hired, assign your staff to positions and cabins and manage all financial aspects.

Hire the best staff, efficiently

Make your camp medical staff very happy

You create your own health form from pre-defined sections and questions. We have a highly structured way of collecting medical info from parents (e.g. medications, allergies, conditions). Your medical staff will love the completeness, ease of use and reporting abilities!

Make your camp medical staff very happy

Know your past, build your future

People are people in our system. They can be campers, staff, parents, alumni… and their history stays right with them. Selecting a specific group of people based on any criteria, current or past, is simple, allowing you to communicate in a smart, efficient manner.

Know your past, build your future

Easily communicate with your parents

Use our simple, powerful email tool to communicate with just the right group of people, including just the right information. Our WYSIWYG HTML editor ensures your messages look beautiful.

Easily communicate with your parents

Turn your data into valuable information

We provide the most flexible and customizable reporting system around. We have fantastic standard reports built from a history of working with

1000+camps over20+years.

From cabin lists including staff to transportation rosters to financial summaries to parent statements, we have you fully covered. The best part though is the ability to customize any report or build one from scratch.

YMCA/Agency

Manage your school groups and other group bookings as well

We know that you are more than just a camp, using your beautiful facility throughout the year. We have a robust conference center module to manage all of your group bookings (e.g. schools, companies, weddings). To learn more about these features, click here.

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Count on us to take care of you

We care for you each step of the way. Your dedicated implementation specialist ensures you are setup and trained. Talk live to our support experts (yes, real people!), available 12 hrs/day, and use our emergency service in off-hours.

Work with someone that knows YMCA/Girl Scouts/Agency Camps

YMCA’s, Girl Scouts and other agency-based camps are diverse organizations with broad camp software needs-day camp, overnight camp, family camp, year-round events, outdoor centers with heavy group bookings. We built strong registration engines that could handle everything under the sun (e.g. tiered pricing, discounts, multiple options) and a very strong conference center module to administer all of your group books. To this day, agency camps account for a very strong percentage of our camps due to our focus on those features.

  • Camp Crosley YMCA | North Webster, IN
  • Camp Hazen YMCA | Chester, CT
  • South Shore YMCA - Camp Burgess and Hayward | Sandwich, MA
  • Camp Wabanaki YMCA | Fergus, St. Clements & Huntsville, ON
  • Girl Guides of Canada – Ontario Council | Toronto, ON
I just wanted to send along a little praise for Mayuran – his customer service skills are stellar, and in this day and age, when customer service is for the most part nil, the sort of conscientiousness (and patience!) Mayuran consistently displays, is very much appreciated. In fact, everyone that I have been fortunate to communicate with at CampBrain, has been a delight to work with. Thank you all so much for that! We have been extremely happy with the level of customer support and training we have received. CampBrain saves me time every day. Thanks to you, I am two months away from the start of camp and for the first time ever, I am completely caught up with registrations and parent communications. Thank you for giving me back my free time!I really appreciate the quick response when I call or email.Thank you! Meghan Hill | South Shore YMCA– Camp Burgess and Hayward Kristina Wagnitz | YMCA Camp Lincoln

Our pricing is simple + straightforward

  • We charge an annual subscription fee for the season/year. This can be paid in one payment or monthly payments.
  • We charge an implementation fee in the first season only.
  • Your cost is based on the modules required and the size and complexity of your operation. Call us for a proposal.
  • We do not charge per camper fees or per user fees.